Can you make a motion by email?

Any board member may make a motion via email. The subject line should include the word “Motion.” The first line of the body of the email should include the words “I move that the board approve/authorize/recommend …”

Can board minutes be approved by email?

Email approval is only suitable for straightforward motions. Email is not suited for the conduct of a deliberative process. Email doesn’t provide the opportunity for discussion or amendment of the motion that you would have in a face-to-face meeting.

Where do board members get their board email?

When board members join the board, they can be given a board email and when they leave, the board email stays inside the association’s Office of the Board until purged as required. When board members are included on an email their addresses are color coded so you know who is a board member and how many board members are on the email.

Can a condo board member use an email?

Banning email use by volunteer board members who have day jobs would have been unrealistic. So, the law was changed to make clear that board members could communicate but just not take a vote by email that would bind the association. So how are the board members going to make sure they don’t violate Florida’s email law?

What do you need to know about a homeowners association?

Homeowners Association (HOA) A homeowners association is an organization created by a real estate developer for the purpose of developing and managing a community of homes, town homes and/or condominium units. It is given the authority to enforce the covenants, conditions, and restrictions as well as manage the common elements of the development.

Can a quorum of board members view an e-mail?

The exchange of e-mail messages among board members does not constitute a meeting of the board (so the word “quorum” doesn’t apply) and nothing in RONR gives anyone the right to view those messages. I thought if you had a email discussion with a quorum of members, then it was to be available to review.

What happens if a HOA board is wrongfully elected?

If this were to happen and a judge were to side with the community member in finding the HOA in the wrong, any actions taken by the wrongfully elected board could be undone.

How to check your New York HOA license?

Department of Consumer Affairs – Check to see if a business/individual or home improvement contractor has a license from the Department of Consumer Affairs.

What kind of laws do HOAs have in New York?

However, if an association is organized as a non-profit, it will be governed by the New York Non-For-Profit Corporation Law. To the extent an association’s activities implicate any consumer protection statutes, the association is subject to the enforcement power of the New York Attorney General.

When do Hoa meetings have to be held?

This will help you know a little bit of what to expect when election time comes around. An HOA must hold an election vote before taking any of the following actions: The meeting to hold an election vote must be declared and held within a reasonable amount of time from the date that the majority of lots in the development are sold.