What is a proxy date?

Proxy Clearance Date means the date the SEC (or the staff of the SEC) confirms that it has no further comments on (or that it will not be reviewing) the preliminary Proxy Statement.

What is the proxy record date?

A record date is a date announced by the company as the official date you must be an owner on the company’s records in order to participate in the annual meeting and corporate election.

When do proxy statements have to be mailed?

Mail Date: Allow 5-8 business days between the record date and mail date for the beneficial broker records to be merged. Please note that the registered shareholders may be mailed to 1 business day after the record date. Proxy Statement Filing Date: Allow 1-3 business days between the definitive proxy statement SEC…

When does a Definitive Proxy Statement need to be furnished?

Five copies of any amendment to such statement shall be furnished or mailed to the Commission not later than three days after a communication containing revised material is first made, sent or provided to any security holder. (o) Solicitations before furnishing a definitive proxy statement.

When do shareholders need to submit a proxy?

Shareholders and unit owners should be urged to submit a proxy even if they intend to be at the meeting. This way, if a last minute conflict makes it impossible for them to attend, their vote can still be counted. Sometimes shareholders and unit owners refuse to furnish a proxy because they don’t want to take a stand on a contested vote.

Do you need a notice of Internet availability of proxy materials?

Need not prepare a separate Notice of Internet Availability of Proxy Materials if same information is included in the proxy materials. The Notice must be sent to shareholders separately from any other communications or documents, except for explanatory materials or, in the case of mutual funds, a summary prospectus.