How do you write minutes for a strata meeting?

The Content of Minutes

Name of the Condo Corporation or Association. The legal name of the association should be included at the top of the minutes.
Details of the Meeting. Complete details of the meeting should be noted down, including:
The Attendees.
Quorum.
Board Actions.
The Format of the Minutes.
Approval.

What are strata minutes?

Strata Minutes: These are the records of the regular meetings of the building’s elected strata council, during which they discuss ongoing issues related to security, noise, maintenance and so on, and how to address those concerns.

Can a strata AGM be postponed?

A general meeting can be delayed or rescheduled for any reason. A motion must be passed and the person chairing should set the time and place for the next meeting. A written notice should be sent to each owner at least one day before the meeting.

Do you have to take the minutes of a condo meeting?

For brief or informal meetings, minutes may be helpful, but not necessary. However, for official meetings that require a quorum, well-taken minutes are absolutely imperative. Minutes of owners’ and board meetings are part of the minute book mandated by the Condominium Act.

What should be included in a condo minute book?

A good minute book includes a complete record of all meetings and resolutions of directors from each meeting. Minutes should also thoroughly describe financial figures and accurately represent the condominium’s financial standing. An official minute book needs to contain: The signed minutes of all meetings;

Why are good minute taking matters in condos?

Since financing comes largely from condo fees, these types of decisions will be of interest to all members involved, including the residents of the condominium. Minute-takers must be aware of what should and shouldn’t be recorded. The level of detail embedded in a set of minutes can vary from board to board.

Can a property manager take the meeting minutes?

Some boards will have a director or the property manager take meeting minutes, while others will hire professional recording secretaries. Whomever produces them, proper minutes should never be a reflection of personal objectives.

How do I get minutes for my condo board?

D.S., community associations are required to have a published agenda prior to any meeting of the Board or unit owners. The simplest method to produce minutes for a meeting is to take the agenda and then create minutes based on how the items were handled.

Why are meeting minutes important for condominium associations?

Meeting minutes are some of the most important documents for condominium associations. Still, minutes kept by associations often fail to accurately record board action, or they include extraneous statements that are a detriment to the association. Commonly, these issues come to light in litigation when it is too late to correct the problem.

When do HOA board of directors minutes have to be released?

After the meeting. By most statutes, the association must distribute or otherwise make the minutes available to association members within 30 days of the open meeting. If not provided, the board could risk penalties.

When do Board of directors minutes have to be released?

Board meeting minutes, minutes proposed for adoption (“draft minutes”), or a summary of the minutes, of any board meeting (other than executive session) must be made available to the association’s members within thirty (30) days following the board meeting.